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4.12 Personal Status Change

Origination date: 10/1/93
Revised: 1/1/2000
Applicability: Academic Professionals, Administrators, Classified Staff, Faculty, Service Professionals


It is the responsibility of the employee to keep the university informed of his/her personal status and personal information as changes occur. This policy provides guidance regarding whom to contact and time limitations if applicable.

Personal Status Change

An individual employee and his/her supervisors should keep the Human Resources Department informed of any changes in personal status (i.e., marital, number of dependents, etc.). Any births or deaths in an employee's family or a change in marital status may affect the employee's income tax withholding or the rates of the employee's medical or dental insurance. An employee may add dependents to his/her medical, dental, and life insurance policies, if the Human Resources Department is notified within 30 days of the date such dependents first become eligible. Designated beneficiary changes can be made at anytime and should be reported to the Human Resources Department.

A change in name, address, telephone number, emergency contact name, and/or address should be reported to the Human Resources Department immediately. It is important in emergency situations that current information be available.

Contact the Human Resources Department for assistance and clarification on benefits.