Cancellation or Closure
Below is a summary of the NAU Emergency Leave Policy and Procedures. It is important that all employees and supervisors become familiar with this policy and others that apply to them. Review the highlights and procedures and then go to the link below to familiarize yourself with the details of this policy.
Under certain circumstances, including weather-related conditions, it may become necessary to cancel classes or close the campus(es) of Northern Arizona University. The NAU President or his/her designee may declare a cancellation of classes and/or partial or full university closure.
When classes are cancelled, students who are enrolled in and faculty who teach classes shall not be required to attend classes for that period of time.
Employee Compensation during a Class Cancellation
Under the classes are cancelled circumstance, the university will remain open and all other NAU business operations are required to continue.
If employees choose not to attend work, or leave early, compensatory time (for FLSA non-exempt employees), vacation, or absence without pay shall be used to account for the absence.
Employees should communicate with their supervisors about their particular needs in this instance.
University and/or Campus Closure
When there is a university or campus-wide closure, only departments and employees who provide essential functions shall be open and perform duties. All other employees are identified as non-essential personnel shall not report to work. Some employees may not be essential all of the time, but depending on circumstances, may be designated as essential during a particular closure. Supervisors and employees should communicate about this topic in advance. An example of a situation when an otherwise nonessential employee might be considered essential, and therefore required to report to work, is in Human Resources during the payroll processing period.
During a closure, emergency leave will apply for eligible employee groups (see below).
Employee Compensation during a Closure
- Essential Personnel - Non-exempt, essential personnel (and those designated as essential due to the circumstances) who are required to work during the emergency, will receive time off with pay that is equal to time worked during the closure. For details about how this works and how it applies to exempt employees please review the policy at: 2011
- Non-Essential Personnel - Non-essential personnel shall be paid for the time they were scheduled to work using paid emergency leave to account for the absence.
Eligibility for Emergency Leave Pay
All regular NAU employees are eligible for emergency leave pay. Those paid on an hourly basis, including students and temporary employees, are not eligible for emergency leave pay. It is suggested that if work is available students be given an opportunity to make up the hours missed during the same work week. Additional hours can be worked in the subsequent week, if the maximum work hours have not been exceeded. Any student or temporary employee who reports to work and is sent home, should be paid for the hours worked.
The following link provides examples of non-exempt timesheets that will help clarify how to complete timesheets that include a university closure:
Individual sites will be notified if the cancellation or closure at the Mountain Campus site impacts their locations. Statewide site closures will not automatically impact operations at the main campus.
Employees should stay tuned to local radio stations for cancellation or closures affecting the University. Other sources of information about cancellations or closures include the NAU website http://www.nau.edu and NOW line (928-523-0007).
If you have questions about the policy, now is a good time to clarify, before an emergency or snow cancellation or closure happens. So that you completely understand the policy please read the entire policy at the link below. Contact your supervisor or the Human Resources Department at firstname.lastname@example.org or 928-523-2223.