Assistant to the Dean
Job Code: 89083
FLSA Status: This position is typically exempt.
Prepared By: NAU Human Resources Department
Revision Date: 06-24-03
The Assistant to the Dean works with the Dean to assist with management of College Staff, multi-varied administrative and clerical duties of the office, and other necessary tasks associated with the daily operation of the College. Like all positions throughout the College, the Assistant to the Dean supports and is an important component of the cohesive team of students, faculty and staff serving the educational and research mission of the College.
The Assistant to the Dean differs from the Administrative Director position in that a Master's degree is usually not required. The Assistant to the Dean is a primary representative of the Dean who supports the cohesiveness of the faculty, students, and the staff. The Administrative Director is a professional management position that operates with broad authority and functions as a part of the executive management team.
TYPICAL DUTIES AND RESPONSIBILITIES:
The following are examples of typical duties. Other duties may be assigned. Essential duties should be identified on a more specific working job description.
- Works with the Dean to write proposals, grants and other reports.
- Handles and/or supervises all conventional correspondence, travel, schedules, and administrative activities.
- Supervises support staff and student workers.
- Works with the Dean and Director of Development to design and coordinate the Dean's developmental activities.
- Works with department chairs to ensure coordination of College activities.
- Coordinates all tenure, promotion, retention, and post-tenure review processes with the Dean, Chairs, and College Committees.
- Maintain confidentiality and discretion regarding College business and files.
- Works with administrative teams, comprised of Director of Development, Administrative Director of Academic Affairs, Budget Manager, Multicultural program directors, and Director of CO-op/Internships in fulfilling College goals.
- Administers the business functions of the college including: preparation of budgets for state and local accounts. Preparation of complex financial reports, management of Advantage related functions, development and oversight of college policies related to fiscal operations, ensures compliance with university regulations and fiscal propriety.
To perform this job successfully, an individual must be able to perform each duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
- Excellent supervisory, organizational and training skills.
- Excellent communication and presentations skills.
- Good analytical skills.
- Skilled in organization and coordination of complex projects.
- Word processing and technical skills in two or more of the following or equivalent software packages: Microsoft Access, Microsoft Excel, Microsoft Word, Eudora, Peoplesoft.
- Ability to work independently.
- Demonstrated commitment to cultural diversity and ability to work with individuals or groups with diverse backgrounds.
EDUCATION and/or EXPERIENCE:
Typically requires a BA/BS. In some cases a MA/MS may be preferred. Required experience can range from 5-7 years, depending on education required and the individual position. Consideration will be given to any equivalent combination of experience, training, and/or education.