Northern Arizona University

Policy 4.01

Purpose
The University recognizes specific holidays during the year and provides paid time off for eligible employees at these designated times.  Official University holidays have been designated by the President as follows:

Holiday Date Calendar

Eligibility
All regular employees working 20 hours per week or more are eligible for paid holiday leave.

An employee must work or be on an authorized paid status on the last workday before and the first workday after the holiday to qualify for holiday pay. Unauthorized absences prior to or following holidays may subject the employee to disciplinary action.

For an eligible employee whose normal day off falls on a holiday, the holiday will be observed on either the preceding or following workday or as directed by the department head.

An eligible employee who cannot be excused from his/her duties on a holiday will be granted commensurate time off, with pay, during the same or a subsequent workweek for each holiday worked.

An eligible employee who is scheduled to work less than full-time but more than 20 hours per week, will receive time off for the holiday on a prorated basis. This will be based on his/her average hours worked each week, regardless of his/her regularly scheduled hours for that day. For example: If an employee works an average of 20 hours per week, then he/she will receive 4 hours of pay on a holiday, if an employee averages 30 hours per week, then he/she will receive 6 hours of holiday pay. This will require rearranging the work schedule for the week in which the holiday falls so the total hours worked for the week are equal to the employee's average.

Payment of Holidays
An eligible employee who observes the holiday will be paid at his/her current straight-time rate of pay for the hours not worked within his/her regular work schedule.

An eligible employee who is required to work on a holiday shall be paid at the current straight-time rate of pay for all hours worked. In addition, an employee working on a holiday will be granted commensurate time off during the same or a subsequent workweek for each holiday worked.

An employee who is on an unpaid leave of absence is not entitled to receive pay or credit for holidays that fall within that leave.