1.03 Employment of Aliens

Origination date: 10/1/93
Revised: 12/22/1999, 1/1/2000
Applicability: Academic Professionals, Administrators, Classified Staff, Faculty, Service Professionals


The purpose of this policy is to meet federal and state requirements in the employment of aliens, and to identify areas of employee responsibility in communicating their eligibility to work.

Employment of Aliens

An employee must be a citizen of the United States or a person authorized to work in the United States. Notwithstanding any provision of this manual to the contrary, an alien employee whose visa no longer permits him/her to remain employed may be terminated without notice.

Immigration Reform and Control Act

Under the Immigration Reform and Control Act of 1986, all university employees are required to provide proof of identity and eligibility to work in the United States. This documentation must be provided either prior to commencing work or on the first day of employment. Failure to provide this documentation may result in termination, and no one will receive pay for work performed unless he/she first complies with the requirements of this policy.

Expiration of Eligibility (Employment of Aliens)

It is each employee's responsibility to notify the Payroll Department if there is a change in status. Failure to properly notify of such change may result in termination.

The Payroll Department is responsible for verifying employment eligibility of aliens upon expiration of any employment authorization documents, should the university desire to continue the alien's employment.