Origination date: 10/1/93
Applicability: Academic Professionals, Administrators, Classified Staff, Faculty, Service Professionals
This policy has been established to ensure that Northern Arizona University meets the requirements of the U.S. Department of Transportation under the authority of the Omnibus Employee Testing Act of 1991, which mandates alcohol and controlled substance testing of commercial driver licensed employees.
Any university employee (regular full-time or part-time, temporary or student employee) whose job description involves a safety-sensitive function or requires possession of a commercial driver's license (CDL) for employment purposes, is subject to drug and/or alcohol testing. Some examples of these job descriptions include: bus driver, heavy equipment operator, and groundskeeper, etc.
Substances to be tested for under this policy are:
In accordance with the federal regulations:
Pre-employment - Testing shall be administered after an offer to hire has been made and prior to an employee actually performing safety sensitive functions for the first time. Testing is also required for employees who are transferred/promoted into a classification requiring a commercial driver's license. All applicants who refuse or fail to pass a pre-employment drug and alcohol test will result in the employment offer being withdrawn.
Post-accident - Testing shall be administered after an accident has occurred where the employee received a moving traffic citation and after every accident involving a fatality, regardless of who was at fault. Testing shall occur within a minimum of two hours, but not to exceed an eight hour period following the accident.
Random - Testing shall be administered on an unannounced basis prior to, during, or immediately following performance of safety sensitive functions. Employees required to participate in drug/alcohol tests will be randomly selected.
Reasonable suspicion - Testing shall be administered when a supervisor has a “reasonable suspicion” an employee(s) has violated the alcohol/drug policy. If a supervisor has a "reasonable suspicion" that employee(s) are in violation of the alcohol/drug policy, the employee(s) will be referred to the testing site immediately.
All testing is coordinated by the Risk Management Department.
A minimum of 50% of the eligible employee pool will be tested each calendar year for controlled substances.
A minimum of 25% of the eligible employee pool will be tested each calendar year for random alcohol testing. (This will fluctuate based on federal regulations).
The names of all eligible employees will remain in the selection pool until they are no longer required to possess a commercial driver's license.
Those employees selected from the pool and tested for any reason are not exempt from future drawings. Therefore, it is possible for any one employee to be drawn for any or all tests listed above throughout the calendar year.
Unannounced periodic employee testing shall be administered for employees who have tested positive in a previous breath alcohol concentration (BAC) or drug screen and have been allowed to return to a safety sensitive position. The testing shall occur during the first twelve months following an employee's return to duty. The number and frequency shall be determined by a substance abuse professional (SAP). Follow-up testing may be extended for up to sixty months following an employee's return to work.
An employee may voluntarily self-identify that he/she may be impaired due to drug or alcohol use. Discipline will not be initiated because an employee self-identifies. The employee will be referred to a substance abuse professional (SAP) for evaluation and testing. An employee will not be permitted to drive until the substance abuse professional (SAP) has released the employee for driving. The employee will be subject to return to work/follow-up testing. An employee involved in rehabilitation may be accommodated within the employee’s department by being placed in a non-CDL position if appropriate and available. If a non-CDL position is not available, the employee will be placed on leave (paid and unpaid as available) until completion of the rehabilitation program.
Self-identification must be totally voluntary and is not allowed after an employee has been notified to report for a random, post-accident, or reasonable cause test. The employee will still be required to report for the tests stated above.
New hires - who refuse pre-employment testing, or fail to appear for testing will have the job offer withdrawn unless valid medical documentation is presented to the supervisor in advance or no later than one working day following the scheduled test.
Employees - who refuse testing, unless valid medical documentation is presented to the supervisor, will receive disciplinary action up to and including termination.
Promotion/transfer - refusal will result in the offer being withdrawn unless medical documentation is provided to the supervisor in advance or within one working day following the scheduled test.
Demotion, reclassification, or change in job description - refusal will result in disciplinary action up to and including termination unless medical documentation is provided to the supervisor.
Employees who have a (BAC) of 0.02 but less than 0.04 when tested shall be suspended from performing the employee’s duties for a minimum of twenty-four hours. Disciplinary action may be taken and a breath alcohol concentration test will be required before resuming the performance of safety sensitive functions.
Employees who have a (BAC) of 0.04 or greater when tested shall be removed from performing such duties for a minimum of twenty-four hours and disciplinary action may be taken up to and including termination. If it is determined that the employee may return to the safety sensitive position, the following conditions shall apply:
If an employee's behavior suggests alcohol misuse, a reasonable suspicion alcohol test must be conducted.
An employee who has a positive drug test shall be suspended from performing safety sensitive functions within a minimum of twenty-four hours of receipt of the positive test and disciplinary action may be taken up to and including termination. If it is determined that the employee may return to the safety sensitive position, the following conditions shall apply:
If an employee's behavior suggests drug abuse, a "reasonable suspicion" drug screen test must be conducted. The employee will be suspended from performing safety sensitive duties for a minimum of twenty-four hours pending test results.