4.10 Absence Without Pay

Origination date: 10/1/93
Revised: 1/1/2000
Applicability: Academic Professionals, Administrators, Classified Staff, Faculty, Service Professionals


The university recognizes employees may have to take time off work for personal reasons or illness but may not have sufficient accumulated vacation pay or sick leave. This policy allows employees to take time off without pay for specific periods without jeopardizing their benefits.

Absence Without Pay

A regular employee working at least 20 hours per week or more, whose accrued vacation and sick leave balances are depleted, or who chooses not to use the accrued hours, is eligible to use absence without pay. Absence without pay is to be used for temporary absences only and may be used for up to one pay period's worth of time for one event (i.e., one illness, one vacation, etc.).

If an employee requires time off in excess of one pay period's worth of time, he/she should request an extended leave of absence.

When an employee is in an absence without pay status, all benefits remain in effect; however, an employee will be required to pay benefit premiums as they apply to the situation. An employee does not accrue sick and vacation time when in absence without pay status.

Requests for absence without pay must be made in advance and must have the approval of the supervisor and department head.