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2.09 Time Records

Origination date: 10/1/93
Revised: 1/1/2000, 12/1/2014
Applicability: Academic Professionals, Administrators, Classified Staff, Faculty, Service Professionals


The purpose of this policy is to set expectations for the completion of time records that are in compliance with state and federal laws.

Request of Absence

All employees are required to report absences such as vacations, sick leave, personal time off, and university business trips using approved university procedures and systems.  Time away from the normal work place for university business is not considered an absence from work but must be authorized in advance by the supervisor.

Whenever possible, all absences must be approved, in advance, by the supervisor. When not possible, absences should be reported as soon as possible.

Time Sheet Requirements for Non-Exempt/Exempt Employees

Each two-week pay period, non-exempt employees must complete a time record. An employee must use approved university procedures and systems to accurately record hours worked, hours paid, overtime earned, and compensatory time earned or used.   An employee’s supervisor is responsible for review and approval of recorded time to verify accuracy and compliance with the Fair Labor Standards Act (FLSA).

Exempt employees are paid an agreed amount for the whole job, regardless of the amount of time or effort required to complete the work, and do not record hours of work on the time record.